Booklet is a comprehensive room management solution that allows you effectively make use of meeting rooms in high traffic environments. The solution allows you to plan meetings in advance as well as catering for walk in meetings.

Planning meetings down to the last detail according to your needs of facilities within each room and finding a room that perfectly fits your needs has never been more convenient.   


Features

Plan meetings down to the last detail on the go, anytime, anywhere.

Integrates into Google and Microsoft calendars.

View existing meetings in calendar format.

Live reporting provides insights for increased efficiency.

The solution provides wayfinding capabilities via the use of digital signage.

Rooms are given attributes, allowing you to segment rooms with the exact facilities that you need.

Why Booklet?

You’re preparing for a big presentation, you worked late every night this week, you put your blood sweat and tears into this but you know that nothing will stand in your way. The big morning has arrived, you walk into the office with your head held high, this is your moment  and your hard work is going to pay off.

You approach the meeting room and notice that the door is closed, so as anyone would you swing the door open and much to your horror the room is not vacant. It is a room filled with your colleagues and their clients. After a heated exchange with your colleagues over who had booked the room you realise there was a double booking. You slam the door shut and have to make the call, the call that could make or break your career and this point it’s looking as broken as ever.

This is where we come in! This series of events would never have happened if you used Datapost’s comprehensive room management solution. It lets you book in advance as well as on the go. It makes sure you have the facilities inside the room that you need down to the last detail. The interface is user friendly and allows for efficient and effective room management. It even has a wayfinding feature which insures your clients will find the meeting room with ease.

So What Does It Look Like?

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How Does It Work?

  • The bookings page is where you are able to see current bookings in a calender format as well as making your own bookings. You are able upload media to the system and adjust all visual parameters in the display menu.

  • The rooms menu is where you have full control over current rooms and you are able to create new rooms. When you create the room you have admin rights to that specific room. Here you are able to specify and search for what facilities each room has in order to make the best use of the filter function.

  • The boards menu gives you the ability to create wayfinding boards using the rooms that you have created. This can be used when paired with our nfinityX digital signage solution. Allowing your clients to find the meeting rooms with a sense of ease.

  • Properties is where you are able to add specific facilities if they do not already exist in order to give each room that you create the most accurate attributes to make use of the powerful filtering system, making it quick and easy to find rooms that match your requirements in high traffic environments.

  • The users menu is where you are able to create and manage users on the system, this is where rights and permissions can be controlled.

  • Groups is where you are able to segment divisions within your large scale business. This is done by creating a group for each division and and adding the necessary users into that group. They will then see information relevant to that group on their calendar.

  • Groups is where you are able to segment divisions within your large scale business. This is done by creating a group for each division and and adding the necessary users into that group. They will then see information relevant to that group on their calendar.

  • The devices menu is where you are able to see a live information of each device on the system. This ranges from the devices fingerprint to where it is situated. Heartbeats are sent back to the server on a regular basis in order to keep you updated on wether your device is online and has full functionality.

  • Our comprehensive reporting function gives you a full analysis of each room, you can choose to see a full room report or a more specific room usage report. This allows for an in depth analysis of each room ensuring you as the admin are fully informed of all activity occurring in every room.

User Friendly?

The solution was developed for the everyday user, boasting a user friendly interface allowing users to learn and use the solution quickly which in turn increases efficiency. With such a user friendly and seamless solution double bookings will be a thing of the past!

“A cost effective and comprehensive Room Management Solution”

 

Call us today at +27 11 781-36-64 or email wesselp@datapost.co.za / chad@datapost.co.za

“Creativity often consists of merely turning up what is already there.”
-Bernice Fitz-Gibbon

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